Rice University

Office of Risk Management
Office of Risk Management

University Programs or Activities Involving Minors

Each year Rice University hosts a number of programs and camps for minors. These activities vary campus wide. Policy 811, University Programs or Activities Involving Minors, contains guidelines and considerations for Rice programs that involve minors. This policy indentifies safeguards and requirements (such as registering the program with Risk Management, refraining from private one-on-one interactions, creating emergency plans and completing child protection training) and identifies other issues that organizers are advised to consider.

Program Registration

To register your program with risk management go to Minors in University Activities and Research and complete the program registration form. If your program involves minors engaged in lab activity please go to http://safety.rice.edu/Minors/Minors_in_Labs/ and review the guidelines provided. The completed registration form will be routed to Environmental Health & Safety, STEMS, and Risk Management. For additional information refer to Policy 313, Laboratory Safety Policy. 
 
For student organizations and clubs, if you plan to work with minors either on or off campus, please register your program at http://studentcenter.rice.edu/student-activities/student-organizations/c..., Minors.

Child Protection Training

University faculty, staff, students, volunteers, interns and independent contractors must complete Child Protection Training. However, this requirement does not apply to any individual who has only incidental contact with children in the course of performing their job duties. The required training is an hour long and will cover a number of topics including: 
 
  • Definitions of various forms of abuse 
  • Signs and effects of abuse and molestation 
  • Steps for reporting known or suspected abuse
Training and successful completion of the training program must occur 5 days prior to the program start date. Individuals completing the training must provide their completion certificate to the Risk Management office. The camp or program leader must retain a copy of the certificate on file for two years. Recertification is required every two years. The Risk Management office will forward the completed certificates to the Texas Department of State Health Services.
 
Click on the link below to complete the training module and take the test.
Enter your First and Last name then proceed as instructed.

Background Checks

Any adult participating in a Program who has direct contact or will be in a private or secluded area with minors must have a current background check (within the last three years) on file with Risk Management before participating in activities with minors. Host departments must provide Risk Management with a list of individuals who require new background checks. The individual in charge of the program is responsible for submitting the required criminal background report request form. (Go to this link to access the Authorization to Release Information Background Check Form.) Copies of background check reports will be kept on file in Risk Management.
 
A decision denying an individual permission to participate in a program will be made in consultation with the Human Resources department and others as appropriate. The department or office in charge of the program will be notified accordingly.

Reporting Child Abuse

All of us have a legal responsibility to report abuse whether it is witnessed, suspected or reported. If you witness or receive a report of child abuse:
  • Remove the child from the abusive environment
  • Call 911 to report the abuse to local law enforcement if the activity is off campus or the Rice Police Department at extension 6000 if the activity is on campus.
  • Report the situation to your supervisor or if they are the abuser someone else in a management position.
Supervisors should file an online report with the Texas Department of Family Protective Services at
If you have any questions or concerns about registering your event or training please contact the Risk
Management Office at 713.348.4751 or rab@rice.edu.